This privacy policy was published in August 2021.
This website is operated by Ajaz.org and Ajaz Ahmed (“we” or “us”) is the data controller in relation to your personal information and is committed to protecting the privacy rights of individuals. We will always act responsibly with any personal data that you choose to share with us.
This privacy policy contains important information about how we use your personal information. If you just want to know about how we use cookies, please see the Cookies section below.
If you need to contact us about data privacy, please email Nicola@ajaz.org.
What type of personal information do we process?
We may collect and hold various types of personal data about you and relating to you, including but not limited to the following information:
• Name
• Individual email addresses
• Telephone numbers
What is our legal basis for processing this personal information?
In accordance with the UK General Data Protection Regulation (“UK GDPR”), we process your personal data on the basis that it is in our legitimate interests and/or in the legitimate interests of a third-party to do so, so that we may carry out our work, which is to seek out, fund and promote charitable organisations. We are not selling products or seeking to raise money. We do not accept unsolicited applications, therefore need to contact organisations directly in order to establish a relationship and our processing of personal data for these purposes is necessary and in our, your and other third parties’ legitimate interests.
How do we use your personal information?
We will use your personal data to:
• Correspond with you if we have identified you as a potential recipient of a grant or as part of our on-going communications with you if you are the named representative of an organisation in our portfolio.
• Respond to any specific questions you may have asked us, via for example our website.
For how we use your information that is collected using cookies and similar technologies please see the “Cookies” section below.
Do we share your personal information with third parties?
In relation to those organisations we wish to fund and for those purposes, we share relevant personal information with our Fund Managers at Prism The Gift Fund - https://prismthegiftfund.co.uk/. We will make this clear during our discussions with you.
We may need to disclose your personal data to third-parties when, but only when, we have a legal basis to do and as required in order to carry out our work. Such recipients may include our professional advisors, our bank, auditors and accountants, our outsourced IT providers and other key suppliers.
We may otherwise disclose personal information to third parties when we reasonably believe we are required to by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to fraud.
How we store your personal information and for how long
We maintain and store your personal information securely through our Microsoft Office 365 system. We take appropriate measures to ensure that your personal data is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, we may be obliged to keep your personal for a longer period, for example, where required by our legal and regulatory obligations or in order to ensure we have effective back-up systems. In such cases, we will ensure that your personal data will continue to be treated in accordance with this policy, restrict access to any archived personal data and will ensure that all such data is held securely and kept confidential.
Cookies
We may use information obtained from cookies or similar technology. Cookies are text files containing small amounts of information which we download onto your computer or device when you visit our website. Cookies come in many forms.
This website uses:
• Strictly necessary cookies – These cookies enable services you have specifically asked for by viewing the website. These cookies are essential in order to enable you to move around the website and use its features.
• Performance cookies – These cookies collect information on the pages visited. These cookies collect information about how users use a website, for instance which pages users go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. They are only used to improve how the website works.
Updates to this policy
We keep this policy under review to ensure it is always up to date with how we may use your personal information and that it complies with the UK GDPR. We may revise this privacy policy at any time and the updated policy will be posted on the website. To stay up to date with how we manage privacy, we recommend our users review this policy every so often.
Your data protection rights
Under the UK GDPR, you have various rights, including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at Nicola@ajaz.org if you wish to make a request or to make a complaint about how your data is used.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your personal data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF
Helpline number: 0303 123 1113